Greater Waco Realty
Office Administrator Job Description
Greater Waco Realty is seeking a creative, organized, committed, respectful, hospitable, and energized individual to join our team as an Office Administrator.
Seeking an individual for part-time availability Tuesday through Thursday.
Responsibilities will be under supervision of the office manager and Broker.
As a crucial member of our team, you will play a pivotal role in enhancing the overall effectiveness and success of our real estate agents. You will also be one of the faces of the organization to our customers and vendors. You will be responsible for assisting in the efficient day-to-day operations of the office. To succeed in this position, you will have a combination of strategic thinking, creativity, organization, and an understanding of the real estate industry.
Responsibilities:
1. Agent Support and Training Coordination:
o Assist in organizing training
programs for new and existing agents.
o Provide support to help agents access
resources and information.
o Stay updated with industry trends to
assist in training sessions.
2.
Operational Support:
o Assist with optimizing office
processes to enhance efficiency and productivity.
o Ensure compliance with regulatory
requirements and company policies.
o Help manage the onboarding process
for new agents, including paperwork and orientation.
3.
Technology Assistance:
o Support the integration and use of
real estate technology tools.
o Assist in producing training
materials, videos, and documentation.
4.
Agent Engagement and Communication:
o Act as a point of contact for agents,
addressing inquiries and providing solutions.
o Assist in fostering a positive and
collaborative agent community through regular communication.
5.
Marketing Support:
o Assist agents with marketing
strategies and materials, including social media, flyers, and advertising.
o Ensure consistent branding and
messaging across communications.
6.
Administrative Management:
o Serve as a friendly ambassador for
GWR to all clients, vendors, and agents.
o Oversee daily administrative tasks,
including phone calls, emails, mail, and filing.
o Maintain organized filing systems for
documents, contracts, and client information.
7.
Support for Ownership:
o Attend community events as needed on
behalf of ownership.
o Assist with transaction paperwork and
client communication.
o Perform other administrative duties
as assigned by office manager and/or ownership.
Qualifications:
- Excellent communication and
interpersonal skills. - Strong organizational skills
with the ability to multitask and prioritize. - Proficiency in using technology
and office software. - Basic understanding of marketing
principles. - Experience in an administrative
or support role. - Ability to self-start and work
as part of a team. - Attention to detail and a
commitment to maintaining high standards.
